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We are committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect, store, use and disclose personal information about you if you browse our website or if you are a prospective, existing or former member of Qatar Foundation International LLC (or work for one). It also applies to students (and parents, legal guardians or persons with parental responsibility of students) who participate in our competitions, awards or events.
“We”, “our” or “us” means Qatar Foundation International, LLC (“QFI”). Our registered office is at 1225 New York Ave NW, Washington, DC 20005, USA.
QFI is a U.S.-based member of Qatar Foundation (QF) that is dedicated to advancing the value of teaching and learning Arabic as a global language.
We are the controller of your personal information. This means that we are responsible for deciding how we collect, store, use and disclose personal information about you.
If you have any questions about this privacy notice, please contact us at info@qfi.org.
You can also contact our representatives.
If you are in the European Union (EU), United Kingdom (UK) or have the benefit of GDPR or UK GDPR then our representative’s details are:
VeraSafe Ireland Ltd.
Unit 3D North Point House
North Point Business Park
New Mallow Road, Cork T23AT2P
Ireland
Email: info@verasafe.com
Telephone: +1 617 398 7067
This privacy notice applies to:
It does not form part of any contract with you. We may update this notice at any time.
This privacy notice answers the following:
We have set out below what personal information we collect about you and how we use your personal information. In addition, we have set out our legal basis to use your personal information as we need to tell you this under data protection law.
We collect:
We will use the personal information we collect about you to:
Full details of how we use cookies can be found in our Cookie Policy. Our Cookie Policy explains what cookies we use, which are essential and which are non-essential, as well as how and why use of other similar technologies.
When we collect information about you from our website using essential cookies and other similar technologies we will use your personal information on the legal basis that it is in our legitimate interests to have a website which operates properly and the personal information we use is limited. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR.
When we collect information about you from our website using non-essential cookies, we will use your personal information on the legal basis that you have given us your consent (Article 6(1)(a) of GDPR and UK GDPR). You can, withdraw your consent at any time by deleting our cookies or by managing your browser’s cookie preferences. For further details on how to manage your preferences please see www.allaboutcookies.org.
If you contact us directly via Social Media Fanpages, the operator of the social media platform may provide us with personal information that identifies you, e.g. the publicly accessible profile information you provide (e.g. Facebook name, contact details), details of the type of device you are using and the identification number that the respective Social Media provider has assigned to your profile (e.g. Facebook ID).
Our website includes plugins and embedded links to our Social Media Fanpages, for example, Meta (Facebook, Instagram), X (formerly Twitter), and LinkedIn. If you use these to access content on our Social Media Fanpages, the social media provider may place pixels or cookies on your device. Further information can be found in the relevant social media provider’s own privacy notice, not this one.
If you contact us via one of our Social Media Fanpages, we will use your personal information to identify and reply to you.
If you use plugins or embedded links to Social Media Fanpages on our website, your personal information will be used by us and the relevant social media provider to show you more relevant advertising when you leave our website.
We will use your personal information to reply to you via our Social Media Fanpages on the basis that it is in our legitimate interests to be able to reply to enquirers (Article 6(1)(f) of GDPR and UK GDPR). We consider it to be reasonable and proportionate use of your personal information.
We are jointly responsible with social media providers for the collection of your personal information and the processing for the provision of targeted advertising, but not the further processing of your personal information by the social media providers. Our legal basis is that you have provided your consent to place pixels or cookies on your device (Article 6(1)(a) of GDPR and UK GDPR). You can, of course, withdraw your consent at any time by deleting our cookies or by managing your browser’s cookie preferences. Further information can be found in the social media operator’s own privacy notice on how they will use your personal information, not this one.
We also collect statistical information to understand visitor behavior on our Social Media Fanpages and tell us what is popular and of interest to our visitors. This allows us to optimize our content. These are collected by the social media platform (Meta, Google, X, or LinkedIn) using cookies and other similar technologies but we do not receive any of your personal information in these statistics. It is made available to us in anonymized form (Insights).
| What personal information do we collect? | |||
|---|---|---|---|
If you are a teacher (with a personal membership) | We collect: your full name, your email address, your home address and any other personal information contained within your membership application form such as banking information (bank account data, billing address, payment method) and address of the school or educational organization where you work. If you set up a user account, we will also process your password. | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our legal basis for using it is. | ||
If you apply for a membership on behalf of a student (such as a parent or legal guardian or person with parental responsibility) | We collect: student name, email address, home address, your name and relationship to the student and any other personal information contained on the membership application form such as the bank details of the person making payment of the membership fee and school/educational organization details. If a user account is set up we will process the password for that account. | ||
If you work for a school or organization which is applying to be a member or is a member | We collect: your full name, your work email address, the name and address oof the school or organization you work for and any other personal information contained within your membership application form. If you set up a user account we will process the password for that account. | ||
We collect, store and use your personal information to review the application form. If you (or your school or organisation) are accepted as a member we collect store and use your personal information to set up and administer your membership or, if you work for a school or organisation which is a member, their membership.
| Our legal basis for using your personal information | |||
|---|---|---|---|
If you are a teacher (with a personal membership) | We will use your personal information on the legal basis that it is necessary for the performance of our contract with you or for taking preparatory steps for that contract (Article 6(1)(b) GDPR and UK GDPR). | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our legal basis for using it is. | ||
If you apply for a membership on behalf of a student (such as a parent or legal guardian or person with parental responsibility) | We will use your personal information and that of the student on the legal basis that it is in our legitimate interests to review the membership application submitted and administer the membership. The personal information we use to do this is restricted to that necessary to do that. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR. | ||
If you work for a school or organization which is a member | We will use your personal information on the legal basis that it is in our legitimate interests to review the application and administer the membership of the school or educational organisation. The personal information we use to do this is restricted to that necessary to do that. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR. | ||
As a foundation, QFI provides grants for teachers, students, schools, and organizations to further Arabic language education.
| What personal information do we collect? | |||
|---|---|---|---|
If you are a teacher (applying personally) | We collect: Your name, role, date of birth, address and contact details, including email address and telephone number; details of your qualifications, skills, experience and employment history. | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our legal basis for using it is. | ||
If you apply on behalf of a student (such as a parent, legal guardian or person with parental responsibility) | We collect: your name, address and contact details, including email address and telephone number. We also collect: student name, date of birth, address and contact details including email address and telephone number (if applicable), school/educational organization details, and information contained in the application form or relevant documentation submitted (e.g. academic background and motivation). | ||
If you work for a school or organization and it is making the application | We collect: Your name, role, work address and contact details including email address and telephone number. | ||
We collect, store and use your personal information to review the grant application submitted, assess its merits and decide whether it is successful or not.
If your application is successful, we will then use your personal information to:
| Our legal basis for using your personal information | |||
|---|---|---|---|
If you are a teacher applying for your own purposes | We will use the personal information necessary for the application on the legal basis that it is necessary for the performance of our contract with you or for taking preparatory steps for that contract (Article 6(1)(b) GDPR and UK GDPR) If you provide us with personal information that is not necessary for performance of our contract with you, we will use your personal information on the legal basis that it is in our legitimate interests as an organization to review the grant application submitted, assess its merits and decide whether it is successful or not. The personal information we use to do this is restricted to that necessary to do that. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR. | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our legal basis for using it is. | ||
If you apply for a membership on behalf of a student (such as a parent or legal guardian or person with parental responsibility) | We will use your personal information that is necessary for the application on the legal basis that it is necessary for the performance of our contract with you or for taking preparatory steps for that contract (Article 6(1)(b) GDPR and UK GDPR). If you provide us with personal information that is not necessary for performance of our contract with you, we will use your personal information on the legal basis that it is in our legitimate interests as an organization to review the grant application submitted, assess its merits and decide whether it is successful or not. The personal information we use to do this is restricted to that necessary to do that. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR. We will use personal information of the student on the legal basis that it is in our legitimate interests to review the grant or award application submitted, assess its merits and decide whether it is successful or not. The personal information we use to do this is restricted to that necessary to do that. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR | ||
If you work for a school or organization | We will use your personal information on the legal basis that it is in our legitimate interests as an organization to review the grant application submitted, assess its merits and decide whether it is successful or not. The personal information we use to do this is restricted to that necessary to do that. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR. We use the application management system Survey Monkey Apply for our applications. You will need to create a user account with Survey Monkey. Survey Monkey Apply’s use of your personal information in connection with your user account is governed by their own privacy policy, not this one. For more information please read Survey Monkey Apply’s privacy policy: | ||
We collect: your full name, your email address and other contact details (if applicable), your role (if applicable) and details of your query or the issue you have raised.
We will use your personal information to access your account if you have one and to respond to you, investigate, consider and deal with any issue or complaint you have raised. In order to ensure that you receive our help, we will retain previous conversations which we have had with you.
| Our legal basis for using your personal information | |||
|---|---|---|---|
If you are a teacher contacting us for your own purposes or a parent (legal guardian or person with parental responsibility) | We will use your personal information on the legal basis that it is necessary for the performance of our contract with you where your query relates to the services we provide to you (Article 6(1)(b) of GDPR and UK GDPR). If you are contacting us in relation to something different, then our legal basis is that it is in our legitimate interests to be able to get in contact with enquirers and to further develop our services. We consider it to be reasonable and proportionate use of your personal information. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR. | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our basis for using it is. | ||
If you work for a school or organization | We will use your personal information on the legal basis that it is in our legitimate interests to be able to respond to enquiries in connection with our business relationship as well as enquiries outside of a contract, all activities necessary with the operation and administration of our foundation, get in contact with enquirers and to further develop our services. We consider it to be reasonable and proportionate use of your personal information. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR. | ||
We collect: your name and email address.
The newsletters contain so-called web beacons or tracking pixels and links, each of which is linked to an individual ID to record the time at which the newsletter was opened and forwarded, as well as the time at which the links contained in the newsletter were clicked on.
We will send you further copies of the newsletter. We also check how recipients respond to our newsletter using pseudonymous usage statistics to analyze the success of our newsletter marketing and to constantly improve it. This information is not linked to your e-mail address or other personal information and is based on aggregated usage statistics. We do not know whether you specifically have read or clicked on links: it’s just numbers!
Only in the case of unsubscribes or failed deliveries do we also receive information about the name and e-mail address. This is (also) in your interest so that we can immediately delete you from our e-mail distribution list or correct the delivery problem.
We will only use your personal information on the legal basis that you have given us your consent (Article 6(1)(a) of GDPR and UK GDPR).
You can, of course, unsubscribe from the newsletter at any time, for example via the link at the end of each e-mail. Alternatively, you may send your unsubscribe request by e-mail to communications@qfi.org. If you unsubscribe, your e-mail address will be deleted from our e-mail distribution list and added to our opt-out list. The withdrawal of your consent will only take effect for the future. Processing that took place before the withdrawal is not affected by this.
| What personal information do we collect? | |||
|---|---|---|---|
If you are a teacher participating for your own purposes | We collect: your name, email address, your image/likeness, auditory sound mentioning your name and surname, and social media tag. | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our legal basis for using it is. | ||
We use your personal information to promote our #SpeakArabic Campaign, and share your participation with others. We will publish the photos and/or videos uploaded by you at the Website to post, share and show them for example on Social Media platforms like YouTube, Facebook, Twitter, LinkedIn, Instagram, on audio platforms like Spotify, Apple Music, any and all other future social media and content platforms, on our QFI Website, in presentations, at conferences, in publications, digital newsletters and magazines, and other types of publications.
We will only use your personal information on the legal basis that you have given us your consent (Article 6(1)(a) of GDPR and UK GDPR).
Your participation in the the #SpeakArabic Campaign and your consent is voluntary, i.e. if you do not agree to the intended use of your videos and/or photos you are free to decide not to participate. You can let us know by contacting us by email at communications@qfi.org.
| What personal information do we collect? | |||
|---|---|---|---|
If you are a teacher submitting a student on behalf of your school or organization | We collect from you or from your organization: your name, role, your image (or video image) (if applicable), your email address, and your contact telephone number. We also collect: student name, age, school/educational organization details, address and contact details including email address and telephone number (if applicable), image (or video image), and information contained in the initial application form or relevant documentation submitted (e.g. presentation). | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our legal basis for using it is. | ||
If you enter a student into one of our competitions, we will use your personal information to review the submission, contact you and let you know whether the student has been successful and is invited to the next stage of the competition.
We will also use your personal information to contact you if the student has won one of our competitions in their category and to deliver the award (if applicable).
| Our legal basis for using your personal information | |||
|---|---|---|---|
If you are a teacher submitting a student on behalf of your school or organization | We will use your personal information and of the student on the legal basis that it is in our legitimate interests as an organization to review the application submitted, assess its merits and decide whether it is successful or not. The personal information we use to do this is restricted to that necessary to do that. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR. | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our legal basis for using it is. | ||
| What personal information do we collect? | |||
|---|---|---|---|
If you are a teacher or parent (or legal guardian or person with parental responsibility) submitting on behalf of a student | We will collect: your name, email address, your contact telephone number, role and school/educational organization details (if applicable). We also collect: student name, age, school/educational organization details, address and contact details including email address and telephone number (if applicable). | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our legal basis for using it is. | ||
We will use your personal information and that of a student to set up and administer the event or visit (e.g. a workshop or museum visit) and manage attendance.
| Our legal basis for using your personal information | |||
|---|---|---|---|
If you are a teacher or parent (or legal guardian or person with parental responsibility) submitting on behalf of a student | We will use your personal information and that of the student on the legal basis that it is in our legitimate interests as an organization to set up and manage the event or visit. The personal information we use to do this is restricted to that necessary to do that. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR. | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our legal basis for using it is. | ||
| What personal information do we collect? | |||
|---|---|---|---|
If you are a parent (or legal guardian or person with parental responsibility) submitting on behalf of a student | We will collect: your name, email address, and your contact telephone number. We also collect: student name, age, school/educational organization details, address and contact details including email address and telephone number (if applicable), and image (or video image). | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our legal basis for using it is. | ||
We will use your personal information to keep a record of your consent to use a student’s image.
We will use images of students taken during an event or visit to share news of the event or visit, promote the work we do in our newsletter, and use in future campaigns or promotions on our website and Social Media Fanpages.
| Our legal basis for using your personal information | |||
|---|---|---|---|
If you are a parent (or legal guardian or person with parental responsibility) submitting on behalf of a student | We will use your personal information on the legal basis that it is in our legitimate interests to keep a record of who has given consent for us to use a student’s image. The personal information we use to do this is restricted to that necessary to do that. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR. We will use the student’s image or video on the legal basis that you have given us your consent (Article 6(1)(a) of GDPR and UK GDPR). Your consent is voluntary, i.e. if you do not agree to the intended use of the image of the student, you are free to decide not to have videos and/or photos taken of them. You can let us know by contacting us by email at communications@qfi.org. | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our legal basis for using it is. | ||
| What personal information do we collect? | |||
|---|---|---|---|
If you are a teacher participating for your own purposes or you work for a school or organization | We collect: your name, role, email address, and contact telephone number. | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our legal basis for using it is. | ||
We will also use your personal information to conduct market research in order to contact you for feedback about our services, and to contact you in response to your answers.
| Our legal basis for using your personal information | |||
|---|---|---|---|
If you are a teacher participating for your own purposes or you work for a school or organization | We will use your personal information on the legal basis that it is in our legitimate interests as an organization to understand what you like or dislike and continually improve our services. The personal information we use to do this is restricted to that necessary to do that. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR. | ||
If you are a student | Please see the “Information for Students” section below relating to what personal information we collect, how we use it and what our legal basis for using it is. | ||
We will get information about you if you visit our website, contact us to ask questions, become a QFI member, apply for an award, join an AHS club, taking in part in our #SpeakArabic Campaign or entering one of our competitions.
We will get different information about you depending on how you interact with us.
We would like to recognize you when you come back to our website so that you do not need to sign in every time you visit, and to display what you want to see on our website. To do this, we will collect:
Our legal reason for using essential cookies and collecting information about you is that we need it for our legitimate purposes to make sure our website works and to help prevent anyone else from logging into your account (Article 6(1)(f) of GPDR and UK GDPR).
For all other uses of cookies that are not essential, we will ask for your permission to place these little bits of computer software on your device (Article 6(1)(a) of GDPR and UK GDPR). You can change your mind at any time and if you do tell us to stop putting non-essential cookies on your laptop, phone, etc we will stop.
For more information about cookies and other bits of computer software, how they work, and the ones we use, you can also read our Cookie Policy.
If you want to become a QFI member and get access to all of our events and opportunities, we will need information about you to know who you are, set up your membership, run your membership and remember you as a member. We will need to ask for:
Information about you will be held for as long as you are a member. If you do not provide us with information about you, you will not be able to become a member.
Our legal reason for using information about you is that it is necessary for a contract where we have or will have a contract with you (Article 6(1)(b) GDPR and UK GDPR).
If you are under 18, we will ask your parent (or legal guardian or person with parental responsibility) for consent for you to become a member.
If you ask us a question, we will use your name and contact details (including email address and telephone number) to answer your questions.
Our legal reason for using information about you is that we need it for our legitimate purposes to answer your questions (Article 6(1)(f) of GPDR and UK GDPR).
At QFI, we can support your learning of Arabic and give grants to some students. We also want to celebrate your achievements. We do this by giving awards to students who have done particularly well.
If you want to apply for a grant or an award you will need to provide us with some information about you. We use a computer system called “Survey Monkey Apply” to manage all the applications we receive. This will have an application form on it that you will need to fill in.
We will collect the following information about you on the form: your name, date of birth, your email address, the school you go to, your academic background and motivation, and any other information about you provided as part of the application.
We will use this to:
If you win, we will use information about you to:
Our legal reason for using information about you is that it is necessary for a contract where we have or soon will have a contract between us and we need this information about you to decide whether you win the grant or award or not (Article 6(1)(b) GDPR and UK GDPR).
If you are under 18, we will ask your parent (or legal guardian or person with parental responsibility) for consent for you to apply for a grant or award.
If you choose to, you might like to join an AHS club. These are after school clubs run by teachers to build your leadership skills, expand your knowledge of the Arabic language and culture, and strengthen your university application through concerts, volunteer opportunities, and more.
We do not run these AHS clubs, but we can help you to find one and join. To do this, we will collect your name, email address, and any other information about you we need to share with the teacher or school running the club to let your local AHS clubs know who you are and allow you to join and to keep you safe. We will use this information about you because we need it to help you find an AHS club and help you join. The legal reason for doing this is that it is for our legitimate purposes (Article 6(1)(f) of GDPR and UK GDPR).
We regularly run the #SpeakArabic Campaign which you are welcome to take part in. We will need your name and any photographs or footage that include you.
We will use these to promote #SpeakArabic to others on social media like sharing your stories and experiences on our website, YouTube, Facebook, X (formerly Twitter), LinkedIn, and Instagram. They might also appear on audio platforms such as Spotify and Apple Music.
Our legal reason for using information about you is that you tell us you are happy for us to use your photo or video footage and include these in our #SpeakArabic Campaign (Article 6(1)(a) GDPR and UK GDPR). If you change your mind about us keeping and using photographs or footage of you for our #SpeakArabic Campaign, you can contact us at any time.
To enter our competitions, we will need your name, age, your school, where you live, how long you have been learning Arabic, details of your competition entry, and your contact details (including email address and telephone number).
We will use information about you to review your entry, contact you and let you know whether you have been successful and invite you to the next stage of the competition. We will also use information about you to contact you if you have won in your category.
Our legal reason for using information about you is that it is necessary for a contract where we have or soon will have a contract between us and we need information about you to decide whether you win the Competition or not (Article 6(1)(b) of GDPR and UK GDPR).
Anything else you include that is information about you and is not necessary for a contract with you, we will use information about you for the legal reason that it is in our legitimate interests to review the full application submitted, assess its merits and decide whether it is successful or not (Article 6(1)(f) of GDPR and UK GDPR).
If you are under 18, we will ask your teacher (or parent, legal guardian or person with parental responsibility) for consent for you to take part in the Competition.
If you attend one of our events or visits, like taking part in a workshop or visiting a museum, we will need information about you such as your name, age, your school, where you live, and your contact details (including email address and telephone number) so that you can take part or join us on one of our visits.
We will use information about you because we need it to know you are joining us and it is for our legitimate purposes (Article 6(1)(f) of GDPR and UK GDPR).
If you are under 18, we will ask your teacher (or parent, legal guardian or person with parental responsibility) for consent for you to attend the event.
If you attend one of our events or visits, we might also use pictures or videos which could show you in them. We will use these pictures or videos of you on our website, newsletters, and social media to share news about the event or visit and tell others about the work we do.
Our legal reason for using a picture or video of you is that you tell us you are happy for us to use a picture or video of you and include these on our website and in future campaigns or promotions (Article 6(1)(a) GDPR and UK GDPR). If you change your mind about us keeping and using a picture or video of, you can contact us at any time.
If you are under 18, we will ask your parent (or legal guardian or person with parental responsibility) for consent for us to use pictures or videos that include you.
We may collect, store and use your personal information for the purposes of bringing or defending any legal proceedings or meeting any legal or compliance obligations we have. This may include the collection and use of your signature to settle any disputes.
Where we use your personal information for the purposes of meeting any legal or compliance obligations, we will do this on the legal basis that it is necessary for compliance with a legal obligation (Article 6(1)(c) of GDPR and UK GDPR).
Where we use your personal information for the purpose of bringing or defending legal proceedings, our legal basis will be that it is necessary for the performance of our contract with you (where it relates to a contract we have in place) (Article 6(1)(b) of GDPR and UK GDPR) or our legitimate interests. Where our legal basis is legitimate interests, we consider it to be in our legitimate interests as an organization to be able to bring or defend legal proceedings where necessary. Legitimate interests is the lawful basis set out in Article 6(1)(f) of GDPR and UK GDPR.
We will only use your personal information for the purposes we have set out in this notice. We can only change the purposes we use your personal information for, by telling you where we need to use it for another reason and that reason is compatible with those purposes set out in this notice.
If we need to use your personal information for any other purpose, we will notify you and we will explain the legal basis which allows us to use your personal information for this other purpose in a similar way to how we have done it in this notice.
Where we have stated that your personal information is used in order to carry out a contract with you (i.e. where you have signed up as a QFI member us and we need your personal information to register your account), to take steps to enter into that contract we will need you to provide the personal information requested.
If you don’t provide the personal information we need when we ask you for it, we may not be able to respond to you or the organization you work for, enter into a contract with you or the organization you work for, or meet our obligations under the contract (including delivering a grant to you or the organization you work for). For example, if you don’t give us your contact details, we may not be able to answer a query you have raised or if you don’t give us your name and address, we cannot register you with a membership account to you. If you have any concerns about whether you need to provide your personal information, please contact our Representative at info@verasafe.com.
We do not carry out automated decision making and you will not be subject to decisions that will have a significant impact on you based solely on automated decision making (i.e. one without human intervention).
We will not keep your personal information for longer than we need it for the purposes we have explained in this privacy notice. We have outlined our retention periods below.
If a dispute arises between us, we will keep your personal information for the purposes of responding to and dealing with the dispute. This may mean that we keep your personal information for longer than as set out above. If you would like any further information about our retention periods, please contact our Representative at info@verasafe.com.
We may share your personal information with trusted third parties from time to time. We will not share your personal information with a third party for marketing purposes.
We will only share the personal information that you give us with the following third parties and for the following reasons:
We will only disclose your personal information to any third party as is necessary to enable them to carry out the function or purpose that they require it for. If you would like further information on the third parties we may share your personal information with and our legal basis for sharing your personal information with third parties, please contact our Representative at info@verasafe.com.
European Economic Area (“EEA”) countries are all EU Member Countries together with Iceland, Liechtenstein and Norway. At the present time we store your personal information outside of the United Kingdom and countries within the EEA, such as the USA where QFI is located. We will only transfer your personal information to other countries outside the EEA and/or the UK as follows:
We only transfer your personal information outside the EEA and/or UK where we have a legal basis for doing so and where we require that your personal information is protected to the same standard as it would be protected in the EEA and/or UK. We do this by entering into data sharing agreements with the recipients of your personal information based outside the EEA and/or UK which comply with the EU Commission’s standard contractual clauses and/or the UK Information Commissioner’s International Data Transfer Agreement for the transfer of personal information or where an adequacy decision applies.
If you would like further details about our transfer of your personal information outside of the EEA and/or UK or details of the safeguards we put in place in relation to your personal information, please contact our Representative at info@verasafe.com.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. These include the following:
It is important that the personal information that we hold about you is accurate and current. Please keep us informed if your personal information changes during our relationship with you.
You have the right to make a complaint to your local regulator, in particular in the EU member state of your place of residence, your place of work or the place of the alleged infringement, if you are unhappy about the way your personal information is being used – please refer to the relevant sections for Germany and the UK for more information on who you have the right to make a complaint to.
You have a number of rights over your personal information, which are:
If you want to access or correct your personal information, request your personal information to be deleted, object to, or restrict the processing of your personal information or request that we transfer a copy of your personal information to another party, please contact our Representative at info@verasafe.com.
Links within our website to other websites, such as YouTube, Facebook, X (formerly Twitter), Instagram, or Pinterest are not covered by this privacy notice. You should review the privacy information on those websites to find out how they may use your personal information.
We keep our privacy notice under regular review. Any changes we make to our privacy notice in the future will be posted on our website and if the changes will have an effect on you or the way we use your personal information, we will bring them to your attention by email where appropriate. This privacy notice was last updated on [insert date].
If you have any questions about this privacy notice or about the ways we use your personal information, please contact our Representative at info@verasafe.com.
As we have set out above in our general privacy notice, this section is relevant to those based in Germany or UK. In addition to what we have said above, we have set out in more detail below what we do with your Personal Information to manage the relationship or contract we have with you as required by GDPR, UK GDPR and relevant national privacy laws.
How long we keep your personal information for
In the case of contractual relationships, but also in the case of other claims under civil law, the storage period is also based on the statutory limitation periods, which, for example, according to Sections 195 et seq. of the German Civil Code ("BGB"), are generally three years, but in certain cases can be up to thirty years. In addition, we are subject to various retention and documentation obligations, which result from the German Commercial Code ("HGB") and the German Fiscal Code ("AO"), among other things. The retention and documentation periods specified there are six years for correspondence in connection with the conclusion of a contract and ten years for accounting vouchers and business letters (Sections 238, 257 para. 1 and 4 HGB, Section 147 para. 1 and 3 AO).
Your information rights
With regard to the right of access and the right to erasure, in Germany the restrictions according to Sections 34 and 35 Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) apply.
The right to object according to Article 21 GDPR and UK GDPR
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal information concerning you which is carried out in the public interest (Article 6(1)(e) of GDPR) or is in our legitimate interests (Article 6(1)(f) of GDPR). This also applies to profiling based on these provisions.
We shall no longer process this personal information upon receiving your objection, unless there are compelling reasons for the processing to override this, e.g. processing for the establishment, exercise, or defence of legal claims.
Where personal information is processed for direct marketing purposes, you have the right to object at any time to the processing of personal information concerning you for such marketing by unsubscribing or by contacting us at communications@qfi.org; this also applies to profiling insofar as it is associated with such direct marketing. We will no longer process your personal information for direct advertising if you exercise your right to object.
Your right to complain
You have the right to make a complaint to your local regulator if you are unhappy about the way your personal information is being used (Section 19 of BDSG) – please refer to your local regulator for further information about this. We would, however, appreciate the chance to deal with your concerns before you approach any regulator. If you are in the EU, please contact our Representative at info@verasafe.com.
Your right to complain
You have the right to make a complaint to the Information Commissioner’s Office (“ICO”) if you are unhappy about the way your personal information is being used – please refer to the ICO website for further information about this (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO. If you are in the UK, please contact our Representative at info@verasafe.com.
Category of Personal Information: Personal Identifiers
| What we collect | |||
|---|---|---|---|
If you browse Social Media Fanpages | Unique personal identifier | ||
If you apply to be a member of QFI or are a member of QFI | If you apply on behalf of a student: If you apply on behalf of a student: If you work for a school: If you are a student: | ||
If you contact us on our website or via email | Real name | ||
If you sign up to receive our Arabic Educator Bulletin Newsletter | Real name | ||
Directly from you or another persons (such as a teacher, parent or guardian)
Automatically, such as when you visit our website (e.g., cookies and tracking technologies)
Our service providers
Operators of the social media platform
| Business or commercial purposes for collection | |||
|---|---|---|---|
If you browse Social Media Fanpages | To identify and reply to you. To show you more relevant advertising when you leave our website. | ||
If you apply to be a member of QFI or are a member of QFI | To review the grant application submitted, assess its merits and decide whether it is successful or not. If your application is successful, we will then use your personal information to: Deliver and administer the grant or recognition award and record the outcomes of the project; and Compile statistics and conduct market research for internal and statutory reporting purposes | ||
If you contact us on our website or via email | To access your account if you have one and to respond to you Investigate, consider and deal with any issue or complaint you have raised To answer your questions | ||
If you sign up to receive our Arabic Educator Bulletin Newsletter | To send you further copies of the newsletter Only in the case of unsubscribes or failed deliveries do we also receive information about the name and e-mail address | ||
Category of Personal Information: Protected Characteristics
Sex/gender
Marital status
Out of respect for community’s request
If provided as part of title (e.g., Mr. / Mrs.)
Category of Personal Information: Internet Information
Information about the device you are using
Electronic network activity information
Browsing history
Search history
Information regarding interaction with a website, application, or email
Automatically, such as when you visit our website (e.g., cookies and tracking technologies)
Ensure a smooth connection of the website.
Perform error analysis should our system crash or result in a loss of data.
Perform statistical analysis using a pseudonym in order to optimize our website.
Retrieve recently viewed content or third-party account IDs (for example, when you pay via PayPal or sign in via a third party social media account).
Recognize your device or browser and personalize our website to you by showing you the content we think you will be most interested in based on your account information, your purchase history and your browsing activity.
Improve and maintain our system security and monitor website usage.
Check how recipients respond to our newsletter using pseudonymous usage statistics to analyze the success of our newsletter marketing and to constantly improve it. This information is not linked to your e-mail address or other personal information and is based on aggregated usage statistics. We do not know whether you specifically have read or clicked on links: it’s just numbers!
Other administrative purposes.
Category of Personal Information: Geolocation Data
Internet protocol address
Automatically, such as when you visit our website (e.g., cookies and tracking technologies)
Same as internet information
Category of Personal Information: Audiovisual Information
| What we collect | |||
|---|---|---|---|
If you choose to participate in the #SpeakArabic Campaign | Your image/likeness Auditory sound mentioning your name and surname | ||
If you choose to participate in our Annual Arabic Speaking Competitions | If you are a teacher submitting a student on behalf of your school or organization: Your image (or video image) Student’s image (or video image) | ||
Directly from you or anther persons (such as a teacher, parent or guardian)
Operators of the Social Media platform
| Business or commercial purposes for collection | |||
|---|---|---|---|
If you choose to participate in the #SpeakArabic Campaign | To publish the photos and/or videos uploaded by you at the Website to post, share and show them for example on Social Media platforms like YouTube, Facebook, Twitter, LinkedIn, Instagram, on audio platforms like Spotify, Apple Music, any and all other future social media and content platforms, on our QFI Website, in presentations, at conferences, in publications, digital newsletters and magazines, and other types of publications. | ||
If you choose to participate in our Annual Arabic Speaking Competitions | To review the submission If you attend one of our events or visits, we might also use pictures or videos which could show you in them. We will use these pictures or videos of you on our website, newsletters, and social media to share news about the event or visit and tell others about the work we do | ||
Category of Personal Information: Professional or Employment-Information
| What we collect | |||
|---|---|---|---|
If you apply to be a member of QFI or are a member of QFI | As a teacher: Skills Experience Position Employment history Professional history | ||
If you choose to participate in our Annual Arabic Speaking Competitions | If you are a teacher submitting a student on behalf of your school or organization: Your role If you are a student: Your School | ||
Attending one of our events and visits | If you are a teacher or parent (or legal guardian or person with parental responsibility) submitting on behalf of a student: Your role If you choose to participate in our Market Research: Your role | ||
Directly from you or anther persons (such as a teacher, parent or guardian)
| Business or commercial purposes for collection | |||
|---|---|---|---|
If you apply to be a member of QFI or are a member of QFI | To review the grant application submitted, assess its merits and decide whether it is successful or not. If your application is successful, we will then use your personal information to: Deliver and administer the grant or recognition award and record the outcomes of the project; and Compile statistics and conduct market research for internal and statutory reporting purposes. | ||
If you choose to participate in our Annual Arabic Speaking Competitions | To review the submission | ||
Attending one of our events and visits | If you are a teacher or parent (or legal guardian or person with parental responsibility) submitting on behalf of a student: To set up and administer the event or visit (e.g. a workshop or museum visit) To manage attendance If you choose to participate in our Market Research: To conduct market research To contact you for feedback about our services To contact you in response to your answers | ||
Category of Personal Information: Sensitive Personal Identifiers
Driver’s license number
State identification card number
Passport number
Directly from you
To accommodate traveling with us
To assist with obtaining Visa
Category of Personal Information: Sensitive Personal Identifiers
| What we collect | |||
|---|---|---|---|
If you apply to be a member of QFI or are a member of QFI | Username Password | ||
Directly from you
| Business or commercial purposes for collection | |||
|---|---|---|---|
If you apply to be a member of QFI or are a member of QFI | To create and manage your account with us Based on your consent | ||
Category of Personal Information: Sensitive Personal Identifiers
Medical accessibility information
Directly from you
To make accommodations and provide you support
We may collect, store and use your personal information for the purposes of bringing or defending any legal proceedings or meeting any legal or compliance obligations we have. This may include the collection and use of your signature to settle any disputes.
We only use sensitive personal information for purposes disclosed herein. We do not use or disclose sensitive personal information for purposes other than those specified herein.
We are in possession of de-identified data. We commit to maintain and use such data without attempting to re-identify the data.
For additional information, please the section entitled “Who Do We Share Your Personal Information With”.
Disclosure of Personal Information to Service Providers
We disclose and have disclosed in the preceding 12 months personal information to our service providers and contractors for the following business purposes.
The following chart sets forth the categories of personal information we have disclosed to our service providers for a business purpose over the past 12 months.
Personal Information
| Categories of personal Information that we disclose | Business purposes for the disclosure of personal Information |
|---|---|
Identifiers | Auditing of Ad Impression Security and Fraud Detection Functionality & Debugging Services on Our Behalf Research & Development Quality Control & Improvement of Products and Services |
Protected Characteristics | Services on Our Behalf |
Internet Information | Auditing of Ad Impression Security and Fraud Detection Functionality & Debugging Services on Our Behalf Research & Development Quality Control & Improvement of Products and Services |
Geolocation Data | Auditing of Ad Impression Security and Fraud Detection Functionality & Debugging Services on Our Behalf Research & Development Quality Control & Improvement of Products and Services |
Audiovisual Information | Services on Our Behalf Research & Development Quality Control & Improvement of Products and Services |
Professional or Employment-Information | Services on Our Behalf Research & Development Quality Control & Improvement of Products and Services |
Education Information | Services on Our Behalf Research & Development Quality Control & Improvement of Products and Services |
Sensitive Personal Information
| Categories of personal Information that we disclose | Business purposes for the disclosure of personal Information |
|---|---|
Sensitive Personal Identifiers | Services on Our Behalf |
Account Information | Services on Our Behalf |
Health Information | Services on Our Behalf |
As Necessary: We may also disclose personal information, as necessary: (a) to comply with any legal process; (b) to respond to requests from public and government authorities; (c) to enforce our terms and conditions; (d) to protect our operations and protect our rights, privacy, safety or property, and/or that of you or others; and (e) to allow us to pursue available remedies or limit the damages that we may sustain. We may also use personal information in connection with or during negotiation of any reorganization, acquisition, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings).
We do not sell your personal information as that term is commonly understood to be disclosure of your personal information in exchange for money. Rather, as used herein, definition of sale includes situations where another company can use your personal information for its own purposes. For example, under California law, the disclosure of data received by our social media providers may be considered a sale of personal information. Moreover, under California law, access to your personal information by our social media partners may constitute the sharing of personal information for cross-context behavioral advertising.
The chart below shows the categories of personal information we may be considered a sale (as described above) or share for cross-context behavioral advertising in the past 12 months, the categories of third parties to whom we have sold or shared personal information and the purpose for the sale or sharing of the personal information.
| Categories of personal Information | Categories of third parties | Business or commercial purposes |
|---|---|---|
Identifiers | Social Media providers Data analytics providers | Cross-context behavioral advertising Analytics purposes |
Geolocation Data | Social Media providers Data analytics providers | Cross-context behavioral advertising Analytics purposes |
Audiovisual Information | Social Media providers Data analytics providers | Cross-context behavioral advertising Analytics purposes |
California residents may exercise certain privacy rights described herein. Please note that these rights are subject to certain exceptions and certain of these rights are subject to verification mechanisms.
Right to Know Personal Information Collected About You. You have the right to know: (1) the categories of personal information we have collected about you; (2) the categories of sources from which the personal information is collected; (3) the business or commercial purpose for collecting, selling, or sharing personal information; (4) the categories of third parties to whom we disclose personal information; and (5) the specific pieces of personal information we have collected about you. You also have the right to know the list of all third parties to whom we have disclosed personal information, as defined under California Civil Code Section 1798.83(e) (a/k/a the “Shine the Light Law”), during the preceding year for third-party direct marketing purposes. You may submit a request by calling us at 888-400-4904 or emailing us at privacy@qfi.org.
Right to Know Personal Information Disclosed, Sold or Shared and to Whom. You have the right to request that we disclose to you: (1) the categories of personal information that we collected about you; (2) the categories of personal information that we sold or shared about you and the categories of third parties to whom the personal information was sold or shared, by category or categories of personal information for each category of third parties to whom the personal information was sold or shared; and (3) the categories of personal information that we disclosed about you for a business purpose and the categories of persons to whom it was disclosed for a business purpose. You may submit a request by calling us at 888-400-4904 or emailing us at privacy@qfi.org.
Right to Request Deletion of Your Personal Information. You have the right to request that we delete your personal information, subject to a number of exceptions. Following receipt of a request, we will let you know what, if any, personal information we can delete from our records. If we cannot delete all of your personal information, we will let you know the reason. You may submit a request by calling us at 888-400-4904 or emailing us at privacy@qfi.org.
Right to Correct Inaccurate Information. If you believe that any of the personal information, we maintain about you is inaccurate, you have the right to submit a request for us to correct that information. Upon receipt of a request, we will use commercially reasonable efforts to correct the information as you direct. You may submit a request by calling us at 888-400-4904 or emailing us at privacy@qfi.org.
Right to Limit the Use of Your Sensitive Personal Information. Given our practices, this right does not apply to you.
Right to Non-Discrimination for Exercising Your Rights. If you choose to exercise any of your rights, you have the right to not receive discriminatory treatment by us.
Depending on your state of residency, you may have certain rights related to your personal information. California residents should refer to the “Your Rights if You Are a Resident of California” section above and for a description of California specific rights and Nevada residents should refer to the “Nevada Privacy Notice” below.
Please note that these rights are subject to certain exceptions and certain of these rights are subject to verification mechanisms.
The Right to Know. You have the right to know whether we are processing your personal information, and, if you are a resident of Oregon, the categories of your personal information we have processed and the specific third parties to which we have disclosed it.
The Right of Access. You have the right to access your personal information, and to obtain a copy of it in a readily usable format, if feasible.
The Right to Correct Inaccuracies. You may request that inaccuracies in your personal information be corrected. Utah law does not provide for this right.
The Right to Delete. You have the right to request that your personal information be deleted, except in cases where retention is required by law or contractual obligation.
The Right to Data Portability. You have the right to obtain a copy of your data in a portable and, if feasible, readily usable format.
The Right to Opt-Out. You may elect to prevent your personal information from being:
Used in targeted advertising;
Sold;
Used for profiling purposes that may produce legal or similarly significant effects.
The Right to Non-Discrimination for Exercising Your Rights. If you choose to exercise any of your rights, you have the right to not receive discriminatory treatment by us.
Rights Regarding Sensitive Personal Information. In connection with your Sensitive Personal Information: (a) if you are a resident of Utah or Oregon, we will not process that information without first presenting you with clear notice and an opportunity to opt out of the processing; and (b) if you are a resident of Colorado, Connecticut, Florida, Montana, Texas or Virginia, we will not process Sensitive Personal Information without obtaining your consent. You have the right to withdraw your previous consent and opt out of further processing of your Sensitive Personal Information.
Furthermore, if we have actual knowledge that you are 13 years of age and not older than 16 years of age, we will not without your consent process your personal information for the purposes of targeted advertising, profiling in furtherance of decisions that produce legal effects or effects of similar significance or selling your personal information.
For California residents seeking to opt-out of the sale or sharing of personal information, please use the link provided above.
For all other requests, you may submit a request via email to privacy@qfi.org or by calling us at 888-400-4904. When you make a request, to help protect your privacy and maintain security, we will take steps to verify your identity. Our verification procedure may differ depending on whether you have an account with us or not and the request you are making. The following generally describes the verification processes we use to the extent these rights apply to you:
Password Protected Accounts. If you have a password-protected account with us, we may use existing authentication practices to verify your identity but will require re-authentication before disclosing, correcting or deleting data. If we suspect fraudulent or malicious activity relating to your account, we will require further verification (as described below) before complying with a request to know, correct or delete.
Verification for Non-Accountholders. If you do not have, or cannot access, a password-protected account with us, we will generally verify your identity as follows:
If there is no reasonable method by which we can verify your identity, we will state so in response, including an explanation of why we have no reasonable method to verify your identity.
We may also require a declaration, signed under penalty of perjury, that the person requesting the information is the person whose information is the subject of the request or that person’s authorized representative.
If you use an authorized agent to submit a request to know, delete or correct, we may require the authorized agent to provide proof that you gave the agent signed permission to submit the request. We may also require you to do either of the following: (a) verify your own identity directly with us; or (b) directly confirm with us that you provided the authorized agent permission to submit the request.
There may be situations where we cannot grant your request. For example, if you ask us to delete Personal Information that we are obligated to keep to comply with applicable law we may not be able to fulfill some or all of your request. We may also decline to grant your request where our use of your personal information serves a legitimate purpose such as for security purposes. Your request may also be denied if it compromises the privacy of others, is overly repetitive or extremely burdensome to fulfill.
We will respond to valid requests to know, requests to delete and / or delete no later than 45 calendar days. If we cannot verify your request within 45 days, we may deny your request. If necessary, we may take up to an additional 45 days to respond to your request but in such an event will provide you a notice and an explanation of the reason that we will take more than 45 days to respond to your request.
Valid under “Right of Access” and “Right to Data Portability” will be transmitted securely. If we cannot fulfill your request, we will notify you of that decision and the reasons why within 45 days. At that point if you believe our decision was in error, you may have the right to submit an appeal using the method(s) above. If the result is the same, you can also seek assistance and/or redress from your state attorney general.
Nevada law provides that Nevada residents may opt-out of the “sale” of “covered information” to third parties, including but not limited to name, address, social security number, and online service activity. Our uses of your personal information are not sales under Nevada law, so no opt-out right applies.
Our website may include content that is governed by the Video Privacy Protection Act (“VPPA”). Some of the cookies and other tracking technologies that we use may provide to others access to your personal information (or personally identifiable information as that term is used under the VPPA). To the extent that the VPPA applies to our website, or any content on our website, by using our Sites you explicitly consent to our practices, including those that relate to video contents or otherwise governed by the VPPA.
If you have any questions or concerns about our privacy policies and practices, please feel free to contact us by calling us at 888-400-4904, emailing us atprivacy@qfi.org or by mail at Qatar Foundation International, LLC, 1225 New York Ave NW, Washington, DC 20005.
